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Payroll: Are you already doing all of the work? Is your Payroll currently being processed by an outside company? Are you gathering all the time cards, adding up the hours, calculating the gross and deductions, then sending the information on to your processing company? What kind of time and expense is this really saving you? Bring your payroll processing in house and have complete control over it. With Payroll you can set up scheduled deductions (by amount, percent, hour, formula or declining balance). Use formulas to calculate deductions for those special calculations such as garnishments based on disposable earnings. Employer deductions can also be set up to calculate the benefits the employer contributes. The Employer 401K match is an example of this feature. Tax tables and W2 programs are updated each year for your Payroll when on annual maintenance. All federal and state tax reports are generated for the required filings each quarter and year end. All tax liabilities and employer expenses are calculated and posted directly to your General Ledger when Payroll is interfaced to the General Ledger. Direct Deposit is popular with both employees and employers - now they no longer waste time at the bank depositing their checks. This feature transmits employees' checks directly to their banks in the standard NACHA form. Employees can choose to deposit dollar or percentage amounts in Savings, and/or Checking as well as also receive a paycheck if desired. Vouchers show payment details for that pay period as well as year-to-date. If you are considering bringing your Payroll in house, let us show you how processing it yourself will save time and money while putting all the control in your hands. Bill of Materials - also for non-manufacturers Is your company not really a manufacturer but you do put several raw materials together to create an ‘assembly’ when you sell it? Are you currently having to ‘sell’ the assembly and then remove the idividual components from Inventory within the Inventory application to account for this sale? If so, Bill of Materials will help you speed up processing and ensure greater accuracy when relieving the components. Essentially, Bill of Materials allows you to set up an assembly and assign the components comprised of this item. When the assembly is processed, the component quantities are removed and the assembly quantities are added to Inventory. This allows you to accurately know what assemblies have been created and what raw materials remain. Kitting is also included allowing you to keep the items individually in stock but sell as a Kit assembly which will automatically remove the components from Inventory at the time of sale. If September 30 completes your fiscal year then you may want to request a set of Year End Checklists. Available for both TRAVERSE and OSAS, these checklists contain the steps to perform at year end for each application. You can download them yourself by logging onto eUser at www.osas.com - or give us a call and we can email them to you in electronic format. Managing open invoices in Accounts Payable When posting AP invoices you have the choice to post them as Released or Held. Voiding a check also allows you to chose whether the invoice returns to the file as Held or Released. Posting as “Released” allows you to simply select what Due Date you want to pay all invoices by when you prepare checks for payment. All invoices in the released status need no additional selection while in the Open Invoice file. They simply are processed based upon Due date. Posting as “Held” allows you to determine exactly when to pay each invoice regardless of their due date. In order to process these Held invoices you go into the Open Invoices and change the Held status to Release for each invoice to be paid in the next check run. No invoice is paid unless you select it to be paid. Either method, Held or Released, will still allow you to also go into the Open Invoices and apply a check payment and date to the invoice if it has been paid by writing a manual check. Once prepared you have the ability to ‘drop’ an invoice from this particular check run, if it had met the original criteria when you prepared your checks. Once dropped it will not appear in this check run. At BAS, our goal is to provide flexible, simple-to-use accounting and business management systems and support to help your organization achieve unprecedented success.
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October 2007 In this Issue
Just a Note... 
Thank You to all our readers that provided feedback in last month’s survey. For those of you that missed it, we requested feedback from all our readers on our newsletter so that we may better assist you. If you would like to participate, please contact me. Based on readers’ suggestions, we are adding more ways to keep you informed; To make sure you are on our alert list, please email info@basi-usa.com or give me a call. You can also sign up and review past publications at www.basi-usa.com/freetips.html to “Sign Up to Receive Our Newsletter” and “View newsletter archives”. Until next month,
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